- FERPA-native architecture
- Case notes stay private to the counselor
- Signed NDPA v2.2 template available
One student · Two versions of the same week
Meet Maya. Fifth grade. Quiet.
Tuesday morning a teacher stops you in the hallway: Maya has been eating lunch alone, and something feels off. You have 449 other students. What happens next?
The hallway comment goes on a sticky note. The sticky note goes under a 504 file. Maya doesn't ask for help. The quiet ones never do. Three weeks later her mom calls, and you're hearing all of it for the first time.
The comment becomes a logged referral before you're back at your office. Wednesday, Maya is at the top of your priorities. You check in before 3rd period, and by Friday she has a seat in a small group.
The solution
Solve your caseload's biggest challenges.
Flowvio is school counselor caseload management software: smart reminders, student visibility, and touchpoint logging in one calm workspace.
How the catch happens
Click a step to see it on screen
Six weeks later
Maya has a Friday group.
Four fifth graders, eight sessions, conflict resolution and problem solving. Her check-ins are routine now instead of overdue.
Maya's dot is teal, not because you remembered everything, but because nothing let you forget her.
STUDENT AND STAFF NAMES ARE ILLUSTRATIVE
Meet the founder
Built by someone who sat where you sit.
C'Lenna Mack was a school counselor in South Florida, at the high school and elementary levels, carrying a caseload of 689 students. She is a member of the American School Counselor Association and works in education technology today.
"I built Flowvio out of the daily frustration of trying to show up for all 689. I made systems from binders and spreadsheets, and bought resources from other counselors, but the fact remained: there was not enough of me to go around."
"I became a school counselor to build relationships with students, walk with them through some of life's hardest moments, and help them reach some of their wildest dreams. Flowvio makes student support proactive, so counselors can plan, advocate, and be there for every one of them."
Join the waitlist
We're saving you a seat.
Every caseload has a Maya. We can't wait to help you catch yours.
You're on the list.
Your seat is saved, and we're genuinely glad you're here. We'll send you updates along the way, and we'll write to you directly when a beta seat opens.
You're already on the list.
That email is already signed up. Your place is safe, and there's nothing else you need to do.
For schools and districts
Protect the investments you already fund.
Counselor retention, referral follow-through, readiness reporting, and procurement. There's a page for the people who sign.
FAQ
Questions counselors and districts ask.
Is Flowvio free during the beta?
Yes. Flowvio is free for your first 90 consecutive days of beta testing. After the beta, Founding Counselors transition to pilot pricing.
What happens after the 2026-27 beta?
Founding Counselors transition to pilot pricing and keep their voice in the roadmap as Flowvio moves toward launch.
What about student data privacy?
Flowvio is built FERPA-native: privacy is the architecture, not a setting. Your school signs a data agreement before any student information is involved, and a signed NDPA v2.2 template is available for district review.
Do I need my district's approval?
Before any student information is involved, your school signs a data agreement. We start that conversation with you whenever you're ready.
How much time does it take to get started?
Flowvio is built for quick setup and as few clicks as possible: simple screens, not another complicated system to learn. You start with your real caseload and your real day.
Can my principal or district administrator read my case notes?
No. School administrators cannot view an individual counselor's case notes. That's not a policy we promise. It's how the system is built.
Is Flowvio available right now?
Flowvio is in a closed beta for the 2026-27 school year, capped at eight counselors. Seats open through the waitlist, so joining the waitlist is the fastest path in.
What is school counselor caseload management software?
Software built around the counselor's caseload rather than the school's master schedule: reminders, touchpoint records, referral follow-ups, and private case notes, organized by student.
Does Flowvio replace my student information system?
No. Your SIS keeps doing attendance and grades. Flowvio holds the counseling work your SIS was never built for: touchpoints, follow-ups, and private case notes.
Who is behind Flowvio?
C'Lenna Mack, a former school counselor who served at the high school and elementary levels in South Florida. She is a member of the American School Counselor Association and works in education technology today.
How do I get an invite code for the closed beta?
Beta invites went to counselors recruited from our 36 discovery interviews. No code? Join the waitlist and you are in line.